How to Add Users to Your Help Desk Account


Help Desk Agents are the users who are responsible for handling tickets. Their work includes responding to customers, closing tickets, changing ticket details, moving tickets from one category to another, adding tags, etc. Simply put, an agent is a person who works with customer requests.

Here's how the agents will appear after adding:

Help desk agents

Follow these steps to learn how to add an agent to the Help Desk:

Step 1: In your ProProfs Help Desk account,


  • Go to Settings >> Users 
  • Click +New User.


Help desk settings


Step 2: You will be re-directed to the 'Add a New User' form. Enter the details of the new user.


Add a new user or agent to help desk


Name: Enter the name of the agent.


Email: Enter the email of the agent.


Phone: Enter the phone number of the agent.

Teams: Designate the team that the agent will be a part of.

Role: Assign a role to the agent. There are four roles an agent can have. He can either be Admin, Manager, Staff, or Watcher. Each role is unique and provides selective access to certain features.


Allow this user to mark a ticket as spam: You can permit this user to mark a ticket as spam. In doing so, you won't receive new tickets from the email address used to send the ticket marked as spam.


Assign Tickets Automatically: Enable this option to automatically assign tickets to online agents based on Round-robin.


Signature & Insert Image: You can either enter the agent signature here or provide its URL. The signature entered here would automatically be inserted at the end of each email that the agent sends.

For More Help Desk Customization Options





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